Overview
Aware Real Estate Management (AREM) initiated an ambitious ERP transformation program to modernise its financial operations and align its technology capabilities with future business needs.
The program aimed to replace heavily manual legacy systems with a robust ERP solution that could support external financial reporting, ESG compliance, leasing, property management, capex forecasting, and P2P process improvements.
Challenge
AREM faced several challenges in implementing a new ERP solution. These included:
- Managing disparate financial data structures across Trust, Fund, and Property levels.
- Addressing complex Joint Venture and externally managed asset reporting obligations.
- Integrating multiple third-party property management platforms.
- Migrating high-volume legacy data with inconsistent formats.
- Developing a unified Chart of Accounts scalable across Corporate, Fund, and Property levels.
The transformation required a partner with deep property and finance expertise to navigate these complexities and deliver a tailored solution.
Solution
Elwyn was engaged to lead the requirements discovery, vendor selection, and solution design process. The process included:
- Capturing detailed business needs unique to AREM through a comprehensive RFP process.
- Supporting ERP vendor evaluation to ensure the selected solution aligned with AREM’s requirements.
- Managing the data migration effort, including cleansing, mapping, and transforming historical financial data for upload into Sage.
- Overseeing the implementation and cutover process with Akuna (Sage SI), ensuring data validation, migration accuracy, and post-verification testing.
Elwyn’s strategic guidance and project leadership ensured the program stayed on track and delivered value.
Outcome
Elwyn successfully delivered a tailored ERP solution on Sage that met AREM’s financial, operational, and reporting needs. The project was completed on time with minimal disruption to business operations. Key outcomes included:
- Improved external financial and ESG reporting.
- Streamlined leasing, property portfolio, and capex management.
- Enhanced data transparency across Trust, Fund, JV partner, and property levels.
- A scalable financial operation capable of supporting future growth.
- Elwyn’s involvement positioned AREM for long-term success and operational efficiency.
