Overview
Autocare Services, one of Australia’s largest integrated automotive logistics providers, was acquired by the Optimus Group, a Tokyo Stock Exchange-listed global automotive investment firm. As part of the acquisition, Autocare needed to separate from its previous parent company, LINX Cargo Care Group (LINXCCG), and establish independent technology platforms.
Challenge
The separation required Autocare to transition from LINXCCG’s technology systems and establish its own platforms within a strict nine-month timeline to avoid extended TSA costs. A critical decision was whether to retain or replace the existing Oracle platforms for Finance and HR.
The transition needed to minimise operational disruption while ensuring the new systems were scalable and aligned with future growth objectives. Key challenges included:
- Assessing the impacts of retaining or replacing Oracle platforms.
- Managing risks, licensing implications, and future-state readiness.
- Delivering the transition within tight deadlines while maintaining business continuity.
Solution
Elwyn was engaged to advise on the Oracle platform transition strategy, conducting a deep analysis of the existing Oracle footprint and future licensing implications. Elwyn developed a comprehensive, business-endorsed plan that defined scope, risks, and future-state readiness.
Following stakeholder approval, Autocare elected to retain Oracle for Finance and HR, with enhancements across ERP, EPM, and HCM pillars, including a cloud-based solution via ADP Australia.
Elwyn led the 18-week program, delivering:
- Platform design and configuration.
- Integration and data migration.
- System and user testing.
- Cutover planning and governance.
Outcome
The project was successfully delivered within 18 weeks, under budget, and with minimal business disruption. Autocare avoided extended TSA costs and established a robust Oracle platform that supports independent operations. Key achievements included:
- Strategic enhancements to the chart of accounts and financial calendar.
- Improved EPM design aligned with future-state needs.
- Adoption of best-practice business processes across ERP, EPM, and HCM.
- Streamlined HR processes and capabilities.
The migration of finance and HCM data elements was completed and reconciled, meeting business expectations, audit requirements, and reporting outcomes.
